How Museums Work: Accepting Donations

by Rachel Dworkin, archivist

 

Every year, CCHS accepts hundreds of items into our collections.  Just this month we took in yearbooks and uniforms from the St. Joseph’s School of Nursing, a collection of barbers’ tools, and the records of the local chapter of the AARP.  We also rejected a number of offered items as well.  Why don’t we take everything?  How do we decide what to accept and what to reject?  Who does the deciding?  How does this museum thing work?

 

Like most museums, CCHS has space issues, as in we are constant danger of running out.  We can’t take everything offered to us because we simply would have no place to put it. 

 

I need more room.

Instead, we have to be selective about what we accept.  Everything we take has to meet certain criteria.  Firstly, it must fit within the scope of our collecting mandate.  Our Collections Policy, as laid out by our Board, states that “The collections of the Chemung County Historical Society, Inc, and interpretation of the history derived from them will focus on the unique aspects of life in the Chemung Valley region, from pre-history through the present.”  This means that we are obliged to reject those items which are not directly tied to our region, no matter how cool it would be to have them.  In most cases, we try to help the donor find a more appropriate home for their treasures.      

 

We also need to think about how offered items fit within our existing collections.  We already have four copies of Elmira’s Part in the World War and we don’t want another one.  What we do want are items which fill gaps in our collections and help us to tell new and interesting stories.  We also try not to duplicate the collections held at other nearby institutions.  For example, the Steele Memorial Library has a complete run of the Star-Gazette which is why we don’t bother collecting it ourselves. 

 

Yes, it's cool, but no more please.

Lastly, we consider the condition of the donation.  Our mission isn’t to store artifacts, it is to share artifacts and the stories they tell.  If an item is too damaged to be handled let alone displayed, then we probably don’t want it.

This is trash.

 So, who makes the decisions about what we do and do not accept?  As I mentioned, the Board as a whole establishes our collecting policies.  The staff, mostly the archivist and curator, perform the initial evaluation.  They present those items which they would like to accept to the Collections Committee.  The Committee is made up of Board members and interested members of the community and they make the ultimate decision about what to keep. 

 

Science at a History Museum

by Erin Doane, Curator

I have always been a little jealous of science museums when it comes to their interactives.  They have so many opportunities to create wonderful hands-on activities for their exhibits.  Being able to touch things and try experiments within a gallery is a great way for visitors to learn.  Unfortunately, one of the main rules in most history museums is that you cannot touch things on display.  We have, therefor, decided that our new exhibit on medicine in Chemung County, To Do No Harm, will include a science-based interactive.

Science in To Do No Harm

I know that may seem like cheating in some ways but it really isn’t.  Science is a huge part of our everyday lives (whether we realize it or not) and has been throughout all of history.  It makes sense to integrate science into our history exhibits just as it does to integrate art.  Some history topics almost beg for the addition of a science component.  Take, for example, our previous exhibit on farming in Chemung County, Locally Grown.  We presented the history of agriculture but also the science behind developments over time.  We had a section with live plants where we explained how plants used sunlight, water, and nutrients to grow.  That information is essentially the basis of all agriculture.  All the history that followed was made possible by the natural science.

The science corner from Locally Grown

The science in our farming exhibit was not hands-on, however.  In To Do No Harm we’re taking science up a notch and giving people something to do.  Next to our history of microscopes, we have included a magnifying glass and a binocular microscope that visitors can use to examine a variety of samples up close.

Microscope and box of samples including wool, newspaper, duct tape, and a toothpick

I have to admit that I had forgotten how very exciting science could be until I unwrapped our microscope and started looking at things on my desk.  Suddenly, I was transported back to school and felt the thrill of making a new discovery for the first time.  I went around the office making the rest of the staff and interns look at bits of foam and their own fingers through the microscope because it was so cool.  I’m hoping that our visitors, both young and old, will feel that same sort of excitement and inspiration.  While the 20x magnification of our scope is not extreme by any means, it is a lot of fun.

Images from our microscope

clockwise from top left: foam block, plastic plant,dried flower, kitchen sponge

While I did steal inspiration from science museums, that doesn’t mean that there is no other way to bring hands-on activities into a history exhibit.  In To Do No Harm we are also trying out a new interactive that will connect people more personally with history.  At the entrance of the gallery, visitors can choose a medical chart.  In that chart, they will learn about a fictional historical character who needs to make their way through the medical system.  Visitors will learn about the history of medicine by helping their character find the right doctor, choose the correct medicine, or select the best hospital for their illnesses or injuries.  I don’t want to give away too many details but I will say that not everyone survives.

Choose your own exhibit adventure in To Do No Harm

Try out all the hands-on activities at the grand opening of To Do No Harm: Medicine in Chemung County on Thursday, November 20, from 5:00 to 7:00 pm.